Managing a Mega Global Mobility Program: Insights from Siemens Gamesa

Siemens Gamesa, a global leader in renewable energy solutions, faces unique challenges in managing its extensive global mobility program. With around 25,000 employees across 70 countries, the company oversees thousands of short-term assignments and business trips annually, many to remote offshore locations.

From the Siemens Gamesa Global Mobility team, Kirsten Meyerhoff, and Nerea Eguillor shared insights into how the company has transformed its mobility management approach with the help of Benivo's Mobility tech.

Key Challenges:

• High volume of short-term assignments (6,000-8,000 per year)
• Complex travel patterns, including offshore rotations
• Need for real-time tracking and compliance management
• Diverse workforce, including specialized technicians with limited access to technology

From Spreadsheets to Streamlined Solutions

Previously, Siemens Gamesa struggled with managing its mobility program through massive Excel spreadsheets. This approach made it difficult to track assignment progress, initiate services, and maintain compliance. The implementation of Benivo's global mobility platform has revolutionized their process:

• Centralized Information: A single entry point for employees to track travel, receive assessments, and access necessary documents.
• Integration with HR Systems: Seamless connection with Workday eliminates duplicate data entry.
• Automated Processes: Generation of invitation letters, assignment letters, and travel insurance certificates without manual intervention.
• Improved Visibility: Real-time tracking of service initiations and progress for both employees and management.
• Enhanced Compliance: Automated travel assessments covering posting worker directives, social security, taxes, and immigration requirements.
• Customized Reporting: Detailed analytics and visualizations provide insights into mobility trends and hotspots.

Employee Experience and Efficiency Gains

The new platform has significantly improved the employee experience:

• User-friendly interface for trip submissions
• Self-service access to important documents
• Ability to set up proxies for employees in remote locations
• Greater transparency into assignment progress

For the mobility team, the technology has freed up time to focus on strategic initiatives:

• Better consultation with business units on mobility strategies
• Early involvement in project planning
• Ability to provide data-driven insights to leadership

Continuous Improvement and Change Management

They emphasized the importance of ongoing training and feedback collection. The team has implemented:

• Multi-channel training programs
• On-demand how-to videos and quick guides
• Regular updates to reflect platform enhancements
• Focused initiatives on compliance awareness

Looking Ahead

As Siemens Gamesa continues to refine its mobility program, the flexibility of the Benivo platform allows for ongoing customization and improvement. The company is now exploring enhanced project-level assessments to further support business planning.

By leveraging technology to manage its mega mobility program, Siemens Gamesa has transformed a once cumbersome process into a strategic advantage, enabling it to deploy its workforce efficiently and compliantly across the globe.

In addition to short-term assignments, Siemens Gamesa also uses Benivo's Relocation Services for longer-term assignments. 

You can access the full show recording here.

Learn more about Benivo's Relocation Services and Mobility Tech.